Plans stall after a missed visit
A patient misses one visit, nobody follows up, and the rest of the plan quietly falls off the schedule.
FOR VETERINARY, PHYSICAL THERAPY & CHIROPRACTIC CLINICS
Keep patients on their plan and your schedule full.
Intake, coverage checks, missed visits, balances and reminders all in one place. We build custom software around the practice software you already use, so your front desk stops chasing and patients finish the care they started.
Founder-led software team based in Atlanta, working with companies nationwide.
WHERE TIME GOES
The care happens in the treatment room. The chasing shouldn't eat the day.
The front desk lives on the phone
Intake forms, coverage checks, wellness plans and authorized visits get handled one call at a time, often the morning of.
Balances and reminders slip
Small balances age past 30 days, and vaccine or care reminders go out late, or not at all.
WHAT WE BUILD
Software designed around how your team works.
Not another subscription you bend your clinic around. We start with the workflow that costs you the most time and expand from there.
- Online intake forms that land in your system without retyping
- Insurance and wellness plan checks before the visit
- Visit authorization tracking for PT, so you ask for more visits before they run out
- Treatment plan follow-up: missed visits, no next visit booked, one-click rebook texts
- Billing follow-up queue for claims and patient balances, with text-to-pay links
- Vaccine, wellness and plan-of-care reminders, reactivation and review requests
- Getting found when people ask AI assistants for a clinic nearby
| Patient | Plan | Visits | Next visit | Status |
|---|---|---|---|---|
| Sample Patient A | PT, 2x a week | 5 of 12 | None booked | No next visit |
| Sample Patient B | Chiro care plan | 3 of 8 | Missed Tue | Rebook sent |
| Sample Pet C | Puppy vaccine series | 2 of 4 | Fri 9:30 AM | On track |
| Sample Patient D | PT, 3x a week | 10 of 12 | 2 auth visits left | Request more |
HOW A PROJECT WORKS
From first call to working software.
01
Discovery
Map your people, data, tools and bottlenecks.
02
Design
Define screens, workflows, permissions and integrations.
03
Build in stages
Test against your real jobs and refine with your team.
04
Launch and grow
Train, support and expand as your operation grows.
FREE 30-MINUTE CALL
Tell us what your team is doing the hard way.
Pick an open time and you're booked. We call you.
What you get from the call
- A conversation about how your team works today and where time is lost
- A short written summary afterward: what we heard and what fixing it could look like
- A straight answer on whether custom software is worth it for you, even if the answer is no
What it isn't
No pitch deck, no pressure, no obligation. You don't need to prepare anything.
You'll talk with Alex Alexander, founder
Alex has spent more than a decade building software and leading the teams that deliver it: as a software engineer and database developer on federal agency projects, a project manager at Netflix, and an AI and automation lead. Alex leads every StrideFrame engagement personally, from the first call through launch.
SEE IT WORKING
See it for yourself: click through a working sample system built for veterinary, physical therapy and chiropractic clinics. All names and data are made up.
Open the clinic demo →QUESTIONS
Common questions
Do we have to replace our practice management software?
No. Your charts, visit notes and records stay in the system you already use. We build around it to handle the work it leaves to phone calls and spreadsheets, like intake, follow-ups, reminders and reporting. If one piece of it is worth replacing, we will tell you on the call.
Is patient and client data kept secure?
We design role-based access and permissions from the start, keep clinical notes out of the tools we build unless there is a clear reason, and never ask for passwords or patient records during sales conversations.
What does a project cost?
Most companies start with a $3,500 workflow audit (credited toward the build), then fix one workflow, typically $25K to $50K. Connected platforms run $50K to $100K. A useful comparison is the hours your office spends each week re-typing, chasing and searching; we can work through that estimate together on the call. Scope and price are confirmed after discovery.
How long does it take?
Most focused projects take about 6 to 8 weeks. We build in stages, so your team sees and tests working software along the way, and we confirm the timeline after the discovery call.
Who owns the software?
You do. When the project is done, you own the code and the system we build for you.
What happens after launch?
Every project includes 90 days of fixes at no charge. After that, you can choose a monthly care plan, starting at $600 a month, covering hosting, monitoring, updates, fixes and small changes. Or get help as needed at $150 an hour. Bigger additions are scoped as their own small projects.
What happens on the call?
A free 30-minute phone call about how your team works today and where it gets stuck. Afterward we send you a short written summary of what we heard and what fixing it could look like, whether or not we work together. If custom software isn't the right fit, we'll say so.